To stay safe and secure amid the ongoing COVID-19 crisis, it is critical that companies have access to real-time and accurate information on their employees, assets, operations, and facilities. Convergint offers a comprehensive crisis management solution to enable organizations to provide a more efficient COVID-19 outbreak response, by allowing them to spot infection rate trends, understand personnel limitations, and prepare for a smooth recovery.
A holistic crisis management solution for situations like COVID-19 enables two major functionalities: monitoring & managing.
Monitor Your Remote Workforce
Ensure that your organization’s crisis response center has a complete situational awareness of the health of its personnel, as well as the status of its operations and facilities, using the crisis platform.
The crisis platform offers the following modules that are customized to the client’s requirements, including:
Command and Control
Dashboards and Data Visualizations
Calendar and Event Management
Project and Supplier Management
Visitor and Contractor Management
Facility and Parking Management
Physical Security System Management
Fleet and Route Management
Once an organization has established the crisis management platform, all employees are automatically registered and receive a link to download the health monitoring app.
The functions of the health monitoring app include the following:
Prompts employees to complete an initial personal risk assessment, which sets a baseline for the risk of infection
Prompts employees to input their day-to-day information, which gets uploaded to the daily health monitoring portal to enable identifying infection symptoms early, and engage organizational protocols once the infection is detected
Enables live voice, video, chat, and messaging between the user and response center and collects location information
If an employee is determined to be infected and requires quarantine, they will follow the organization’s quarantine protocols.
The platform will automatically notify the employee’s supervisor, and the response center will be updated with the employee’s status. While on quarantine, the employee will continue to input their information into the daily health monitoring portal and will be monitored by the response center, which will receive a notification if the person leaves the geolocation of his home.
If an employee suddenly comes under duress, there is a panic button that, when activated, automatically sends a message to the command & control center, security personnel in the field, and predefined emergency contacts, which includes the personal information of the individual distress, their location, and navigation information.
The response center has the ability to use the location information collected by the app to determine what employees and facilities a newly quarantined employee came in contact with, so the response center could notify those persons and facility supervisors to take the appropriate actions.
Manage Your Remote Workforce
The visitor management module enables the organization to screen all visitors, temporary employees, service personnel, suppliers, and contractors entering facilities. The system incorporates the organization’s standard and crisis response visitor policies, from invitations and scheduling to onsite arrival.
During crisis response scenarios, the system allows the organization to limit access to only the visitors that have been pre-registered by employees. Additionally, when a visitor is pre-registered, they receive an email instructing them to complete their personal risk assessment to determine their risk to the organization.
Upon completion of the assessment, the system will then automatically permit or deny their visitor status based on the information they provide. If they are permitted onsite, they would then receive an email with instructions and protocols for arrival and reconfirm their personal risk assessment status when onsite.
By understanding the exact status of all employees and further reduce the spread of infection through vigorous visitor management enforcement, organizations can more accurately determine production and operational capacities, and then plan logistics and supply chain requirements accordingly.
Armed with this timely information, decision makers can adapt to changing conditions and meet new market demands. The organization will also be able to communicate clearly and consistently with employees, supply chains, and key stakeholders outside the organization.
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